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Title
Text copied to clipboard!Records Manager
Description
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We are looking for a dedicated and detail-oriented Records Manager to oversee the management, organization, and preservation of our company's records and information. The ideal candidate will have extensive experience in records management, information governance, and compliance with regulatory requirements. You will be responsible for developing and implementing effective records management policies, procedures, and systems to ensure the integrity, confidentiality, and accessibility of organizational records.
As a Records Manager, you will collaborate closely with various departments to identify their records management needs, provide training and guidance on best practices, and ensure compliance with internal policies and external regulations. You will also be responsible for conducting regular audits and assessments to evaluate the effectiveness of records management practices and identify areas for improvement.
Your role will involve managing both physical and electronic records, ensuring proper storage, retrieval, retention, and disposal according to established schedules and legal requirements. You will also oversee the implementation and maintenance of records management software and systems, ensuring they meet organizational needs and standards.
The successful candidate will possess strong analytical and organizational skills, excellent communication abilities, and a thorough understanding of records management principles and practices. You should be proactive in staying updated on industry trends, emerging technologies, and regulatory changes that may impact records management practices.
In addition, you will be responsible for developing disaster recovery plans and ensuring the security and protection of sensitive information. You will also manage relationships with external vendors and service providers related to records storage, digitization, and destruction.
This role requires a high level of integrity, discretion, and professionalism, as you will handle confidential and sensitive information regularly. You should be comfortable working independently as well as collaboratively within a team environment.
If you are passionate about records management, possess strong attention to detail, and have a proven track record of successfully managing organizational records, we encourage you to apply for this exciting opportunity.
Responsibilities
Text copied to clipboard!- Develop and implement records management policies and procedures.
- Ensure compliance with regulatory requirements and internal standards.
- Manage physical and electronic records storage, retrieval, and disposal.
- Conduct regular audits and assessments of records management practices.
- Provide training and guidance to staff on records management best practices.
- Oversee the implementation and maintenance of records management software.
- Develop disaster recovery plans for records and information.
- Manage relationships with external vendors for records-related services.
Requirements
Text copied to clipboard!- Bachelor's degree in Information Management, Library Science, or related field.
- Minimum of 3-5 years of experience in records management or related role.
- Knowledge of records management principles, standards, and regulations.
- Experience with records management software and electronic document management systems.
- Strong organizational, analytical, and problem-solving skills.
- Excellent communication and interpersonal abilities.
- Ability to handle confidential information with discretion and integrity.
- Certification in records management (CRM) is preferred.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with implementing records management systems?
- How do you ensure compliance with regulatory requirements in records management?
- What strategies do you use to train staff on records management best practices?
- Can you provide an example of a records management challenge you faced and how you resolved it?
- How do you stay updated on industry trends and regulatory changes in records management?
